If you’re an exhibitor planning to hand-carry firearms to be displayed at the 2016 SHOT Show, there are several important things you need to know about getting your firearms onto the show floor and into your booth. Hand-carrying exhibit firearms can be a less complex process than having Freeman handle your firearm shipments for vendors who display fewer than 15 firearms. If you’re planning on displaying more than that, we strongly recommend you consider using the freight shipment method (go to the Exhibitor Resource Center and scroll down to section “Firearms Policies” for a full explanation of this shipping method).
Complete the Firearms Inventory Form
Fill out the Firearms Onsite Inventory & Security Program form located in the Exhibitor Resource Center Firearms Policies section. Email the form to Century Security (Security will use it only for emergencies). We recommend having two people create this list for use during check-in and check-out as a way to combat mistakes and double-check all pertinent information for each firearm.
Create two copies of the list. One inventory list should stay at your office. This will serve as an aid to help to check-in the firearms upon their return to your facility when the show is over, but it can also be used in the event the ATF inspects your business while you’re at SHOT Show (your A&D records will show the firearms as in your building.) The second copy should be kept with the show firearms for use checking in when you reach the show floor at The Sands Expo Center.
In addition to the inventory list, if you are bringing NFA firearms, you must make sure you also have a copy of the registration for each firearm with you (a copy left back at the office is also advisable). You should have a copy of your current FFL with you.
Taking your firearms off your business premises should mandate that you have some sort of security plan in place for protection during travel. If you plan on spending the night along the route be sure that security plan includes working with these stopovers (e.g., keeping firearms secured and out of sight in a vehicle, stored in your hotel room, locked at a temporary storage facility, etc.).
You must be ready to report missing or stolen firearms should either occur at the show or during interstate travel or shipping. There are three types of reports and action to be taken in the event of missing or stolen firearms. They are:
- Firearms taken in a crime (see ATF-A1 below).
- Firearms missing from inventory (see ATF-A2 below)
- Firearms missing from interstate shipment—voluntary reporting (see ATF A3 below)
General Show and Travel Considerations
Though you can find all the show policies regarding firearms on display at SHOT Show in the Exhibitors Resource section of shotshow.org, a few items bear emphasizing.
It is paramount that you ensure the firing pins in all display firearms have been removed prior to transporting the firearms (this is another good reason to have two people create the inventory list, double-checking that similar-looking firearms aren’t accidentally being shipped with intact firing pins). Remember, all firearms will be inspected by an NSSF Safety Advisor before they can be displayed at the Sands Expo Center.
If you are driving to the show, be sure to research and follow all local and state laws regarding firearms transport along your route of travel. This especially important if your travel will include stopping overnight, where some states (such as New York and New Jersey) can be problematic.
Once you arrive at the Sands Expo Center, you should proceed to the taxi drop-off area to hand-carry your firearms into the building. You will need two people to do this. One person to stay with the firearms and the other to drive the vehicle out as this is drop-off only (i.e., no parking). You can do this anytime during setup.
During setup you can take the firearms straight to your booth. If your booth is not ready, you can take advantage of Freeman’s free secure storage (Level 1 Security Office, Room 306). At some point you should make an appointment with the Safety Advisors (Level 1, Room 304) to have your firearms inspected and tagged before 10 p.m. on Monday, January 18. If you arrive during show hours you must go immediately to the Safety Advisor office, Room 304, before taking firearms on the show floor.
Be sure to use nondescript and lockable containers for your firearms. This is helpful not only while you’re in transit to the show, but also when you shut down your booth each night. All firearms displayed in booths overnight need to be secured or you must take them to the free secured storage service in your area (Security Room 306 on Level 1, Level 2 Hall D in front of aisle 16,000 or the Bassano Room 2801 on Level 2).
Remember that hand-carry is just that—carried into the show floor by hand. Do not carry firearms through the casino or adjacent hotel and restaurant facilities! If you do not want to hand-carry your firearms to the show, you must use the Advance or Direct Security shipping label on all containers. These labels are located in the Exhibitor Resource under “Freight Shipping.” Also, if you are shipping firearms, remember that they must be shipped separately from your booth display, as shipped firearms will be sent directly to secured storage onsite, where they will require one of your staff members to sign them out. If you have questions regarding shipping to the show, contact Freeman at 702-579-1700 or email@example.com. If you have questions regarding secured storage at the show, contact Century Security at 407-226-1168 or firstname.lastname@example.org.